Student Code of Conduct
1Student Code of Conduct
In preparing our students for respective careers in their domain, it is essential that we strive for the highest levels of professionalism. Central to that objective is the development of a respectful and professional atmosphere in and around the classroom. It is expected that both students and professors will treat each other as well as visitors to the faculty with respect and consideration.
All students have the right to learn without interference from others. Faculty members have the authority to protect this right by creating and maintaining an environment that is conducive to learning. Towards this end, the management has developed the following Code of Classroom Conduct.
Students are required and expected to conduct themselves in a mature and considerate manner. Students should conduct and express themselves in a way that is respectful to all individuals. This includes respecting the rights of others to comment and participate fully in class.
2Examples of Classroom Misconduct
Includes, but is not limited to, the following:
Engaging in behaviour that disrupts or interferes with the learning environment. Behaviour such as, but not limited to, talking in class while the faculty member or other students are speaking, using offensive language, creating distractions or disturbances, sleeping, reading unrelated materials, and moving about the classroom is, in many situations, considered disruptive behaviour to the learning process.
Students and professors must come to class prepared for that day's topic and ready to engage themselves.
Using cell phones or other electronic devices that disrupt the learning process or teaching environment. Faculty members have the right to restrict/cease the use of electronic devices in their classrooms.
Use of laptop should be at the discretion of the professor and should be made clear by him/her. If they are allowed, they should only be used to support that day's material (i.e., taking notes, using the web as directed by the professor). Checking email, surfing the web for non-class related topics, chatting on the net, or working on other projects are not acceptable forms of behavior.
Entering the classroom late or leaving the classroom prior to the end of class may be considered a disruption to the learning environment.
3Consequences of Classroom Misconduct at the Institute
Students engaged in classroom misconduct are subject to classroom penalties and conduct sanctions. Withdrawal from a course does not exempt a student from any pending charges of classroom misconduct.
The faculty member may make a referral to the conduct office for additional investigation and potential institutional sanctions in addition to any one or more of the following penalties which sanctions may be imposed by the faculty member for any classroom misconduct violation:
An oral explanation by the institute official of violation and possible consequences if misconduct continues
Dismissal from the remaining class time during which the infraction occurs
Dismissal from the remaining class time during which the infraction occurs, with required meeting with designated college employee (faculty member, Department Head, or Associate Dean) prior to returning to class
Assignment of a reduced or failing grade on an assignment, paper, project or exam
Reduction in the final grade for the course
Required meeting with the faculty member and/or a college official if necessary
4Purpose of Late Fee & LMS Access Policy
This policy establishes the rules governing delayed payment of course fees, applicable late fees, suspension of academic and LMS services, reinstatement of services, prolonged suspension, batch transfer, and exceptional circumstances.
The purpose of this policy is to maintain a clear, consistent and transparent fee-payment process while also providing a mechanism for genuine exceptional circumstances where a student is unable to continue their studies due to circumstances beyond their reasonable control.
5Fee Schedule and Due Dates
The complete fee and instalment schedule applicable to a student's admission is communicated to the student at the time of admission.
The due dates specified in the applicable fee schedule shall be considered the official payment due dates. Students are responsible for ensuring that the applicable instalment is paid on or before its due date.
6Applicability and Transitional Provision
This policy shall come into effect on 21 September 2026. The regular late-fee provisions of this policy shall apply to all fee instalments having a due date on or after 21 September 2026.
As a transitional measure, instalments that became due before 21 September 2026 and remain unpaid on that date shall also be brought under this policy, subject to the following transitional late-fee calculation:
- Before 21 Sept 2026: Late fee calculated at ₹12.50 per day (50% of the regular rate).
- From 21 Sept 2026 onwards: Regular late fee of ₹25 per day applies.
- Maximum Cap: The total late fee applicable to the student's admission shall remain capped at 15% of the student's first scheduled EMI/instalment amount for that admission, as specified in the applicable fee schedule.
- Where an overdue instalment is fully paid before 21 September 2026, no late fee under this policy shall be charged.
7Late Fee for Delayed Payment
₹25 per day late fee from the day immediately following the due date until the instalment is paid.
Where the transitional provisions of Section 6 apply, the applicable transitional rate shall be used for the period before 21 September 2026, followed by the regular rate from 21 September 2026.
The late fee shall be calculated separately for each overdue instalment.
8Maximum Late-Fee Cap
- The aggregate total late fee applicable across all overdue instalments during the student's admission shall not exceed 15% of the student's first scheduled EMI/instalment amount, as specified in the applicable fee schedule at the time of admission.
- Late fees may be calculated separately for each overdue instalment; however, the combined late fees across all instalments shall remain subject to the single aggregate maximum cap applicable to the student's admission.
- Once the aggregate maximum late-fee cap is reached, no further daily late fee shall accrue on any overdue instalment for that admission.
- Reaching the aggregate maximum late-fee cap constitutes a payment-default condition under this policy.
9Suspension of Classes and LMS Services
Once the aggregate maximum late-fee cap applicable to the student's admission has been reached, the student's classes and LMS-related services shall be suspended. Such suspension shall include, as applicable:
- LMS access
- Access to course content and recorded lectures
- Online academic resources
- Tests, assessments or other LMS-based activities
- Attendance / access to classes
- Other academic services associated with the admission
10Reinstatement of LMS and Academic Services
Where LMS and/or academic services have been suspended, reinstatement shall be subject to clearance of all amounts required for reinstatement.
Before reinstatement, the student must clear:
- The entire outstanding fee / instalment amount
- All outstanding late fees applicable up to the date of payment
- A ₹2,000 LMS Reinstatement Charge
The LMS Reinstatement Charge is separate from the outstanding course fee and late fee and shall not be adjusted against either. Reinstatement shall be processed only after the required payments have been received and verified.
11Exceptional Circumstances and Humanitarian Consideration
The Institute recognizes that exceptional situations may arise in which a student is genuinely unable to continue their studies or comply with the normal payment and academic requirements due to circumstances beyond their reasonable control.
Such circumstances may include serious medical treatment or other exceptional situations where, in the reasonable judgment of the Institute, humanitarian consideration is warranted.
A student may request an exceptional-circumstance concession where circumstances beyond the student's reasonable control materially prevent the student from continuing their studies or meeting the normal payment requirements. Approval is not automatic merely because a circumstance is described as exceptional.
The student or, where appropriate, their parent/guardian must submit a formal application using the prescribed Exceptional Circumstance Hold / Batch Transfer Application Form.
The application must:
- Clearly describe the circumstances affecting the student's ability to continue their studies or comply with the normal payment schedule
- Specify the requested period of academic/LMS pause
- Specify the requested effective date of the exception
- Be accompanied by appropriate documentary evidence supporting the circumstances stated in the application
Depending on the circumstances, supporting documentation may include medical records, treatment documentation, official documents, or other credible evidence reasonably required by the Institute. The Institute may request additional information or documentation where necessary to assess the request.
An exceptional-circumstance application shall not automatically stop the accrual of normal dues or late fees. All applicable fee dues and late fees up to the approved effective date must first be cleared.
The exception shall become effective only after the application has been reviewed, supporting documents found satisfactory, all dues cleared, and management has formally approved the exception. Submission of an application alone does not constitute approval.
Once an exception has been approved, the student's classes and LMS-related services shall be paused from the approved effective date. The exception shall not operate retrospectively.
Approval of an exceptional-circumstance concession shall not create any entitlement to a refund of fees already paid. Unless expressly approved otherwise by management, the exception shall also not result in automatic adjustment or transfer of previously paid fees to another admission.
The duration of an approved exception shall be determined by management based on the circumstances presented and the supporting documentation. An approval for a particular period shall not create an automatic entitlement to an indefinite extension. A further application and updated supporting documentation may be required for any extension.
The provisions relating to prolonged suspension and withdrawal after six months shall continue to apply unless management expressly approves a different arrangement. Any special relaxation beyond the normal six-month framework must be specifically approved by management and shall not be presumed from the submission or approval of an initial exceptional-circumstance request.
12Prolonged Suspension and Batch Transfer
If the student's classes and LMS services remain halted for an extended period and continuation with the original batch is no longer reasonably feasible, the Institute may require the student to transfer to an appropriate subsequent batch.
- Within 6 months: A pro-rata batch-transfer or continuation charge may be applicable.
- Batch Availability: Batch transfer remains subject to availability and academic and operational feasibility.
The prescribed Exceptional Circumstance Hold / Batch Transfer Application Form must be used where a student is requesting a hold, batch transfer, or a combination of both.
13Suspension Exceeding Six Months
Upon such withdrawal:
- The student's LMS and academic access shall cease
- Certificates, credentials and academic access shall be forfeited, to the extent applicable
- Fees already paid shall not be refunded
- Such fees shall not be carried forward or adjusted against a future admission
- Any future enrolment shall be treated as a fresh admission
- The student shall be subject to the fee structure prevailing at the time of fresh enrolment
14No Automatic Waiver or Refund
Except where expressly approved by the Institute in writing, no provision of this policy shall be interpreted as creating an automatic right to:
- Refund of fees already paid
- Adjustment of previously paid fees against another admission
- Waiver of outstanding course fees
- Waiver of late fees accrued before an approved exception
- Indefinite continuation of an admission
- Retention of an earlier batch's fee structure for a future admission
The Institute reserves the right to review individual cases and determine the appropriate action. Any exception, concession, waiver, batch transfer, extension, or reinstatement approved in an individual case shall not automatically constitute a precedent or entitlement for other students.
15Quick Reference
| Situation | Applicable Provision |
|---|---|
| Instalment paid on or before due date | No late fee |
| Regular instalment paid after due date | ₹25/day late fee |
| Maximum late fee | 15% of the relevant instalment |
| Existing instalment overdue before 21 Sept and unpaid on 21 Sept | ₹12.50/day for eligible pre-21 Sept days + ₹25/day from 21 Sept |
| Existing overdue instalment paid before 21 Sept | No late fee under this policy |
| Late fee reaches maximum cap | Further daily late fee stops; payment-default condition applies |
| Maximum cap reached | Classes and LMS services shall be suspended |
| Reinstatement after suspension | Outstanding fee + outstanding late fee + ₹2,000 reinstatement charge |
| Suspension requiring batch transfer within 6 months | Pro-rata charge may apply |
| Suspension exceeding 6 months | Admission considered withdrawn unless specifically extended |
| Fresh admission after withdrawal | Prevailing fee structure and policies apply |
| Fees paid under withdrawn admission | No refund, carry-forward or adjustment |
| Genuine exceptional circumstance | Student may apply for humanitarian consideration |
| Exceptional-circumstance application | Prescribed application form + supporting documents |
| Before exception takes effect | All dues and late fees up to approved effective date must be cleared |
| Approved exception | Classes and LMS services paused from approved effective date |
| Exceptional circumstance approval | No automatic refund or retrospective waiver |